Privacy and data

A FleetReform workspace belongs to a company. The company's administrators decide who is added, and managers enter driver details. If you use FleetReform through your employer, ask your employer about what they record and why. FleetReform is operated by Bytes Of (CVR 46709551).

Account

Name, email address, and avatar from sign-in.

Driver profile

Name, email address, phone number, license number, license class, and license expiry date, entered by a manager.

Location

Latitude, longitude, and time, recorded from the driver's phone while a trip is running.

Operations

Bookings, odometer readings, fuel and charging logs with cost, inspections, and maintenance requests.

Photos

Receipt photos and workspace logos.

Audit log

Who changed a record, what changed, and when.

Device

Push token and platform, so alerts can reach the mobile app.

• Only while a trip is running in the driver app. It starts when you start the trip and stops when you end it.
• The app asks permission first, and shows "Location sharing on" the whole time. You can tap it to stop sharing. Stopping does not end your trip.
• Owners, Admins, and Fleet managers in your workspace can see the position of any vehicle. A driver sees only their own vehicle, and a Mechanic only vehicles that are in maintenance.
• Location history is deleted automatically after 90 days by default.

• Location history: 90 days by default.
• License number, class, and expiry: removed 90 days after a driver profile is marked inactive. The rest of the profile stays so past bookings still show who drove.
• When a person's sign-in account is deleted, their driver profile is anonymized: name, email address, phone number, and license details are removed.
• When a company deletes its workspace, everything recorded for that workspace is deleted, including uploaded photos.

A workspace Owner or Admin can download a copy of everything recorded for the workspace from Settings, in a machine-readable file. A driver who wants a copy of what is recorded about them should ask their employer, or email support@tsunava.com.

FleetReform uses only what it needs to work: your sign-in session, whether the sidebar is open, and your light or dark theme choice. FleetReform adds no advertising or analytics tracking to this site, the web app, or the mobile app. The mobile app sends crash reports, and the map and crash-reporting services receive the data described on the subprocessors page.

The services that process data for FleetReform are listed on the subprocessors page.

Email support@tsunava.com. This page describes what the product does. It is not a contract, and it does not replace the agreement your company signs with FleetReform.